Frequently Asked Questions

How many free W-2/1099 Forms can I generate with ExpressEfile?

ExpressEfile is an application that is precisely for the creation of an unlimited number of W-2/1099 forms for free. It is in service to cater to the needs of those who seek such a solution with one single account.

How much time does it take to create a W-2 or 1099 Form with ExpressEfile?

Creating a W-2 or 1099 Form takes just a few minutes. We advise you to collect all of the information needed to fill in your W-2 or 1099 Form in order to make the process even faster!

I did not receive the verification code. How can I complete my sign up?

Your verification code may take a few minutes to reach your inbox. Be sure to check your promotional/junk/spam folder for the verification code. If you have still not received the verification code, click resend verification code and then re-check your inbox.

Will I be able to download the copies of my W-2 Form and/or 1099?

Yes. ExpressEfile allows you to download the W-2 and/or 1099 Forms generated. Your downloaded copies are always free.

Can I email copies to my employees or recipients?

Yes. ExpressEfile is designed to allow you to email copies of your generated W-2 Form to employees or 1099 Forms for recipients free of charge.

Am I able to edit or access W-2 and/or 1099 Forms once generated with ExpressEfile?

Yes. ExpressEfile allows you to edit/view any W-2 Form and/or 1099s you previously generated. The edited forms can be saved/downloaded without any additional cost.

How can I e-File W-2 and/or 1099 Forms with ExpressEfile?

ExpressEfile allows you to easily e-File W-2 Forms with the IRS. You must provide the proper employment code and type. When you choose to e-File, the form will be checked for errors and automatically e-Filed for $0.99/form.

What copies should I give it to my employees?

Copies B, C, and 2 of Form W-2 to employees by January 31.

What is the mailing address for SSA?

U. S. Postal Service
Social Security Administration
Direct Operations Center
Wilkes-Barre, PA 18769-0001
(for Certified Mail Use ZIP code 18769-0002)

Private Delivery Service (FedEx, UPS, etc.)
Social Security Administration
Direct Operations Center
Attn: W-2 Process
1150 E. Mountain Drive
Wilkes-Barre, PA 18702-7997

Can I bulk upload my information?

Yes, users can upload information for multiple recipients with our Excel template to help you quickly and easily generate your tax forms.

How can a Bandit help with your tax filings?

Quickly take care of your quarterly and annual tax obligations online using our sister products, TaxBandits. If you need to e-File any small business IRS tax forms, TaxBandits provides you with a step-by-step, interview-style process with built-in error checking. Sign-up for a free account and see how easy it is to file the tax forms for your small business.

What forms can you file with TaxBandits?

Most small businesses would like one convenient location to handle all of their tax filing needs. Luckily, TaxBandits offers 94x Series, W-2, 990 Forms, ACA filing, 1099 series, and so much more!

How does ExpressEfiling differ from TaxBandits?

ExpressEfile is a free W-2 or 1099-MISC Forms generator. Fill out the required information fields on a blank W-2 or 1099 Form then print or download completed forms. There is no limit to the number of blank 1099 or W-2 Forms you can generate for your small business. In addition to our free options, we offer affordable IRS e-Filing and postal mail options.

TaxBandits is an IRS-authorized comprehensive solution for generating and e-Filing in the simplest, quickest way possible. Whether you are an individual business e-Filing your year-end forms or an aggregate filer filing for multiple businesses, your information is securely stored from year-to-year. Instead of entering your employee's information manually in the required fields TaxBandits walks you through a simplified step-by-step interview-style process. They offer 94x Series, W-2, 990 Forms, ACA filing, 1099 series, and so much more!

What is the cost of e-filing my completed forms to the IRS?

ExpressEfile charges $0.99 for e-filing a W-2 Form and/or 1099s.

What is the price to generating W-2 Forms with ExpressEfile?

ExpressEfile automatically generates an unlimited number of W-2/1099 forms for free. Our service caters to the needs seeking a one stop solution.

When is the filing deadline for Form W-2?

Employers must submit Form W-2 to the Social Security Administration and furnish recipient copies to employees following the reference year by January 31st.

When is the deadline to file Form 1099-MISC?

Form 1099-MISC must be provided to the recipient or entity and paper filed with the IRS by January 31st. If you are submitting your Form 1099-MISC electronically it must be transmitted by March 31st.

What are the deadlines for other 1099 Information Returns?

  • Recipient copy deadline is on January 31st
  • Paper filing deadline is on February 28th
  • E-filing deadline is on April 2nd

Why should I choose e-File?

When you e-File your tax forms with ExpressEfile.com we instantly validate the information per the IRS standards. Avoid costly mistakes and long lines at the tax office by letting ExpressEfile e-File your tax forms.

Can you verify the data before you e-File?

During the filing process your forms will undergo an instant internal audit check before safely and securely transmitting. This built-in error check is based on current IRS and state tax regulation reducing the chance of form rejection due to fundamental filing errors.

What are the advantages of e-File?

Avoid the long line at the post office and immediately e-File your W-2 and 1099 Forms online. Save yourself time, money, and effort. Instantly validate recipient information with the IRS when you e-File with ExpressEfile.com.

How long does it take to get the status of e-File?

Retrieving the status of your e-Filed document from the IRS may take 2-5 business days.

How does ExpressEfile ensure data accuracy when e-filing my return?

During the e-filing process your forms will go through our instant internal audit check before being safely and securely transmitted. This built-in error check is based on current IRS and state tax regulations to reduce the chance of form rejection due to filing errors.

What is Form W-2?

Form W-2, the Wage and Tax Statement Form, is an annual statement sent by employers to employees, and the Social Security Administration, which provides information for tax filings. This information includes gross wages, social security wages, federal income tax withholding, state income tax withholdings, and tax benefits.

Who must file Form W2?

All users must file an annual W-2 Form for each employee who receives money for work or services rendered including non-cash payments of $600 or more. If income, social security, or Medicare tax was withheld, a W-2 Form must be filed with the recipient and the IRS.

When is the deadline to file Form W2?

Employers must submit Form W-2 to the Social Security Administration and furnish the recipient copies by January 31st.

What are the Uses for the Different Copies of Form W-2?

When an employer prepares a W-2 Form, six copies of the form are generated:

  • Copy A - Submitted to the Social Security Administration (SSA)
  • Copy 1 - For state, city, or local tax department
  • Copy B - To be filed with employee’s Federal Tax Return
  • Copy C - For employee’s records
  • Copy 2 - To be filed with employee’s state, city, or local income tax return
  • Copy D - For employer records

What information is required to file Form W2?

  • Employer Details: Name, EIN, Employer Code, Employer Type, and Address
  • Employee Details: Name, SSN, Address, and Contact Information
  • Federal Details: Federal Income and Federal Tax Withheld
  • State Filing Details: State Income and State Tax Withheld

This information required can be found on your 941 and 943 Forms.

What is Form W3?

W-3 Form is a transmittal form for Form W-2, filled out by employers to report the total wages, tips and compensations paid.

What is the difference between Form W-2 & Form 1099-MISC?

W-2 Wage and Tax Statement is a form where employers report an employee's annual earnings and taxes withheld. Form 1099-Misc is used to report annual non-wage payments received by individuals such as independent contractors.

Are employers required to send recipient copies of Form W-2 to their employees?

Yes, it is mandatory to send a recipient copy of W-2 to assist in filing income tax returns.

When should I furnish a copy of W-2 to my employee?

Recipient copies of Form W-2 must be received no later than January 31st in either a paper or digital format following the reference year.

Do I need to file both the W-2 & 1099 MISC Forms?

Users should use W-2 and 1099 MISC forms to file information returns for two different types of recipients. Form 1099 MISC is used for independent contractors for miscellaneous incomes in a tax year. Form W-2 is used to report wage and tax of an employee in a tax year. If your business employers both yes you will need to file both W-2’s and 1099’s for the appropriate individuals.

What is W-2 filing and what I need to send to SSA?

Form W-2, the Wage and Tax Statement Form, is an annual statement sent by employers to employees and the Social Security Administration providing information for tax filings. This information includes gross wages, social security wages, federal income tax withholding, state income tax withholdings, and tax benefits. Employers must submit Form W-2 to the Social Security Administration and furnish recipient copies by January 31st.

What is Form 1099-MISC?

Form 1099-MISC is used to report payments for services performed for a business by individuals not classified as employees. Miscellaneous income includes payments made to subcontractors wages, rental payments, prizes, awards, or substitute payments in lieu of dividends. Employers must file Form 1099-MISC for non-employees compensated $600 or more for the year services were rendered.There are 11 different types of 1099 Forms are available based on income type.

Who must file Form 1099-MISC?

Employers must file Form 1099-MISC for non-employees compensated $600 or more for the year services were rendered.

When is the deadline to file Form 1099-MISC?

  • Due to Recipient by January 31st
  • Paper File 1099-MISC to IRS by February 28th
  • e-File 1099-MISC to IRS by April 2nd

What information is required to file Form 1099 MISC?

  • Payer Details: Name, EIN/Social Security, and Address
  • Recipient Details: Name, EIN/Social Security, and Address
  • Federal Details: Miscellaneous Incomes and Federal Tax Withheld
  • State Filing Details: State Income, Payer State Number, and State Tax Withheld

What are the different copies available for Form 1099-MISC

1099-MISC has multi forms,

  • Copy A - Sent to the IRS (Internal Revenue Service)
  • Copy 1 - Sent to the State tax department
  • Copy B - For recipient
  • Copy 2 - For recipient to file with his/her state income tax return
  • Copies B and 2 - Received by the person no later than Jan 31 of the year after the tax year
  • Copy C - For Payee

Why am I required to send a copy of 1099 MISC to the payee?

Federal law mandates that all employers send 1099 MISC Forms to recipients to assist in filing income tax returns.

When should I furnish a copy of 1099 MISC to my payee?

Recipient copies of Form 1099-MISC must be received by the recipient no later than January 31st in either paper or digital form following the reference year.

What is Nonemployee compensation?

Nonemployee compensation (NEC) is the total wages paid to an independent contractor who performs work throughout the calendar year. It includes fees, commission, prize and awards. If the payment for services is reported in box 7 in Form 1099-MISC then the payer is treating the concerned person as self employed worker or independent contractor, they can simply perform service as non employee

What is State Filing?

Depending on the state, filers may need to submit their 1099 Series Forms and W-2 Forms to their applicable state department, along with any additional information. Each state has individual filing requirements and deadlines.

What the CF/SF program is?

The Combined Federal/State Filing Program (CF/SF) is an agreement made by the IRS to share information returns with participating states. This program allows the Internal Revenue Service: Information Returns Branch (IRS/IRB) to forward 1099 series Forms to the respective states automatically with no additional charge. However, some select states within the program still require individuals to file with the state.

States Participating in the CF/SF Program for 2017 Tax Year

  • Alabama
  • Arizona
  • Arkansas
  • California
  • Colorado
  • Connecticut
  • Delaware
  • Georgia
  • Hawaii
  • Indiana
  • Kansas
  • Louisiana
  • Maine
  • Maryland
  • Massachusetts
  • Michigan
  • Minnesota
  • Mississippi
  • Missouri
  • Montana
  • Nebraska
  • New Jersey
  • New Mexico
  • North Carolina
  • North Dakota
  • Ohio
  • Oklahoma
  • South Carolina
  • Utah
  • Vermont
  • Wisconsin

Please visit TaxBandits.com to complete your state filing. Click here to check the state filing requirements of Form 1099.

What is Direct State filing?

The Combined Federal State Filing Program (CF/SF) is a filing program that allows the IRS to share State income tax data that you have declared in your 1099 and W-2 Forms with the particular states listed. We provide both 1099 and W-2 state filing, but you need to check that you don’t need to send additional forms to your state.

If My State Participates in the CF/SF Program, Do I Still Need to File with the State?

This will depend on your state. Select states within the program still require individuals to file with the state in addition to federal tax filing. For additional information, please contact your state office.

What is a Payer State Number/Withholding Account Number?

This number is assigned to your business from State Department of Revenue and is required to file state 1099 Forms.

Will I need my Payer State Number/Withholding Account Number to file state taxes?

You will need this number if you have to provide state information.

How do I report income from multiple states on Form W-2?

If you report more than 2 states, you need to file an additional W-2.

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