Form W-2 is a payroll or employment tax return form that is filed electronically with the SSA (Social Security Administration) by employers for their employees each year. The IRS mandates that employers report employee wages and salary information on Form W-2 and that a copy must be sent to all employees. Employees need Form W-2 to prepare their individual tax returns. The IRS also requires that all employers file form W-3, the transmittal form of Form W-2.
An employer needs 6 copies of each of the W-2 form generated.
The deadline for filing Form W-2 with the SSA is January 31st. Employee copies need to be sent on or before the same date.
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