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What is Form W-2?


Form W-2 is a payroll or employment tax return form that is filed electronically with the SSA (Social Security Administration) by employers for their employees each year. The IRS mandates that employers report employee wages and salary information on Form W-2 and that a copy must be sent to all employees. Employees need Form W-2 to prepare their individual tax returns. The IRS also requires that all employers file form W-3, the transmittal form of Form W-2.

Recipient Copies


An employer needs 6 copies of each of the W-2 form generated.

  • Copy A—For Social Security Administration
  • Copy 1—For State, City, or Local Tax Department
  • Copy B—To Be Filed With Employee’s FEDERAL Tax Return.
  • Copy C—For EMPLOYEE’S RECORDS
  • Copy 2—To Be Filed With Employee’s State, City, or Local Income Tax Return
  • Copy D—For Employer
2018 W2 Form

What is the filing deadline for Form W-2?


The deadline for filing Form W-2 online is due on January 31, 2019. Employee copies need to be sent on or before the same date.

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